REPORT OF NETWORK MEETING OF 26TH August, 2006: VENUE: CARE
* The meeting started with registrations around 9:00 am as usual. The members managed to arrive at the CARE early and by 9:00 am three quarters of the members were already in the meeting room.
* The meeting was led by Donatian on behalf of the retired chairperson
* There were 27 participants in the meeting of which 23 were representing their groups as shown in the evaluation spreadsheet.
* Two topics were presented namely: 1. Impact of HIV/AIDS on the Economic groups (by Verdi Mushema), which was not well presented according to the members views, and they urged the chairperson to be carefully in selecting the good presenters. 2. Sexually Transmitted Infections (By Dr. Nyirabu Kitano), which was very educative and very well presented. This was done replacing the chance of Economic Empowerment to OVCs care takers, which was planned to done in the next meeting due to unclear communication with the presenter.
* Instead of the third presentation, election was done to get the interim chairperson replacing the retired officer (Beatrice). The election was democratically done by proposing three persons who were to be voted in. these were;
1. Shabani Madega (who got 7 votes out of 21)
2. Mary Mabhaya (Who got 1 vote out of 21)
3. Furaha Dimitrios (who got 13 votes out of 21)
The electoral committee led by Hatibu Kunga announced Mr. Furaha Dimitrios to be the chairperson after defeating the rest and getting votes more than half of the total 21 votes of the members who were present and legible to vote.
The next meeting will be held on the 30th September 2006
Exchange visits Reports:
The following are the reports given from the groups’ exchange visits:
1. MSWS: in August they managed to visit two groups: They Visited NICE and thereby leaned how to make a good office arrangement and also how to prepare funding proposal. They also visited POFIDESO and thereby leaned how to teach entrepreneurship to the youth in order to cope with the current changing life situations.
-from January this year, they have so far visited TWO groups intotal
2. TAWOSU: not visited any group by this month, August, but they have so far from January visited FIVE other groups in total.
3. YLRF: they have not visited any group by this month, but they have so far from January visited SIX groups in total, hence finished their obligation of visiting other groups.
4. WOLISU: they have not visited any group by this month, but they have so far visited FOUR other groups in total, remaining with two more to accomplish their task
5. GOOD SAMARITAN: they have never visited any group from January to present. They have planned to start by the end of this month.
6. TUPENDANE WOMEN GROUP: they have visited Redhouse by this month and leaned about how to run a nursery school and students’ clubs. They also visted Preventive Health Care and leaned about Home basic Care for the people infected with AIDS. They have so far to present visited a total of FOUR other groups.
7. Tukolene: not visited any group by this month, but have so far visited a total of FOUR other groups.
8. Preventive Health Care: not visited any group by this month, but have so far visited a total of FIVE other groups.
9. Iyana Education Trust: Visited Tupendane Women group by this month, learned how to serve children at home. They have so far visited a total of THREE other groups.
10. Chakupau: Visited Chiyowonet by this month, learned about how to serve orphans and HIV infected people. They have so far visited a total of FOUR other groups.
11. SOCAC: not visited any group so far from January, and they need to be rechecked clarification on the agreement made.
12. Siyope: not visited any group by this month, but have so far already visited a total of FOUR other groups.
13. Twafaha: not visited any group by this month, but have so far visited a total of TWO other groups.
14. Chiyowonet: visited Chakupau and learned how educate the society by drawing arts. They have so far visited a total of FOUR other groups.
15. CWCA: Visited Tawosu by this month and learned how to identify OVCs and how to give progressive counseling. They have so far visited ONE group.
16. VUMWE: not visited any group by this month and have never visited any group from January.
17. Chimaba Sanaa Group: Visited Pofideso by this month and discussed about how to fight corruption in the society. They have so far visited a total of FIVE other groups.
18. Pofideso: Visited NICE by this month and learned how to write a funding proposal. They have already visited a total of SIX groups so far.
19. Upendo group: visited Tupendane Women Group by this month, learned how to assist children around the community. They have so far visited a total of THREE other groups within the network.
20. Yopac: Visited Twafaha by this month, learned how to make progressive counseling and serving OVCs. They have so far already visited a total of FIVE other groups within the network.
21. Sageta: not visited any group by this month, but have so far visited a total of FOUR other groups in the network.
NB: the other two groups, Woyona and Moms in Touch left early due to having an emergency; hence their exchange visit reports will be made available to you next time together with other unmentioned groups.
The groups that missed this meeting were:
Proyolipa, Sayuni Orphans, CISO, Poverty Fighters (Mbezi), Uzima Center, Redhouse and NICE
Other reports:
The documents that you sent me to be translated and read in this meeting were done as suggested. They were read in the meeting and the following were the responses:
-they have agreed that the officers should not be paid but given allowances apart from claiming their disbursement of the expenses used for preparing network materials. This was reached due to the many obligations that pertain to them, that they stop their responsibilities by spending more time for the network activities. They also have to attend each meeting without being represented due to their administrative tasks. Hence the members agreed with one heart without any blame that they really deserve allowances with regard to their handwork in order to make them more efficient and effective to their entrusted responsibilities by the network.
-concerning donation, they said He deserved to be paid due to his important role in serving the network assisting the officers. “He also deserves to have the Honorary membership in the network at all if we are to consider so, per our, to be registered constitution”, one member commented. There is no doubt that what he does every body sees as the connective organ between the network officers and the Foundation members in London.
-About Bank statements to be check in every monthly meeting holds more water for ensuring transparency and accountability among the members.
-about registering the network, they see it very useful and important that its delay raises a lot of concerns among the members. The responsible committee selected for making follow ups showed hopes that by 29th august, the certificate of the registered network as an NGO will be due. There were some bureaucratic problems in the office for registration.
-about expenditure of fund, they said, they needed more time to go through it carefully and with hope they will either respond to you directly or discuss in the next meeting. I will make all the original and translated copies available to all the groups through the groups’ mail soon. This was due to time limit with regard to the many items dealt.
-they congratulated the retired Chairperson for her appointment by the government to be the DC. They also thanked her very much for her dedication to the network amidst challenging environment. Thanks were also due to Pascal, Yovita and donation for a wonderful cooperative moment in serving the network acknowledging your thank you words.
-in a special moment, they never forgot your invaluable contribution towards maintaining the network and propagating its prosperity towards the better future of the Tanzanian society. Your recognition on the groups’ efforts in serving the society impacts positively in our daring to extend our dedication to the OVCs and MOVCs.
-A big thank you goes to the Foundation for reconsidering our useful efforts and dare to set aside another $1000 for the 2007 grant prior fulfilling the fund agreement. We thank you so much and we promise to disburse in accordance with the targeted objectives (serving the OVCs).
Thanks,
Hoping to meet you by December,
The network members,
African communities in Dar.
