AfricanCommunities.org

More questions on how network funds were spent

A new email has been sent to the network officers raising questions about some items of spending from the Afconet bank account during 2008.

The email includes the following questions:

1. Your accounts say that on 17 March 08 you paid 600,000 to an MGK Association consultant for "Annualy report write and AFCONET Brochures".
(a) Could you please send me the invoice and receipt for this payment, plus a copy of the brochure and the annual report, and tell me how many copies were distributed and who to.
(b) Could you also please say the name of the consultant, how the fee was decided, how many hours this consultant worked, where the work took place, and who agreed the terms of ths consultancy.
(c) Could you also please say who signed this cheque, who authorized this payment, and send me a photocopy of the front and back of the cheque from your bank.
(d) Could you please also explain why this payment was made, since paragraph 5 of the 10 January 2008 letter that you signed said "The Network Grant shall be used only in accordance with the budgets, projects, plans and objectives set forth by you [Argentarius Foundation] in documents to us [Afconet]."

2. Your accounts say that on 25 March 08 you paid 280,000 shillings to Jacka for the "purchasing of Afconet computer".
(a) Could you please send me the invoice and receipt for the computer from the supplier who sold it.
(b) Could you please also say where the computer is now, who has used it, how the price was decided, and why the payment was made to Jacka instead of directly to the supplier.
(c) Could you also please say who signed this cheque, who authorized this payment, and send me a photocopy of the front and back of the cheque from your bank.
(d) Could you please also explain why this payment was made, since paragraph 5 of the 10 January 2008 letter that you signed said "The Network Grant shall be used only in accordance with the budgets, projects, plans and objectives set forth by you [Argentarius Foundation] in documents to us [Afconet]."

3. Your accounts say that on 1 March 08, you paid 602,000 shillings against voucher 6 to 'Afconet members', in the form of 28 payments of 21,500 shillings.
(a) Could you please list the groups to whom these payments were made, and the individuals who received each payment, and provide copies of vouchers signed by these individuals.
(b) Could you please explain what the purpose of these payments was, why they were made in cash, and who authorized the payments.

Questions about the spending have been sent to the chairman of the Afconet network, Jacka Mwambi (also known as Jaka Mgwabi Mwambi, but not to be confused with Jacka's father of the same name, who was appointed Tanzania's ambassador to Moscow in September 2008). Under the terms of the network funding agreement letter dated 10 January 2008 which Jacka signed, Jacka is personally responsible for any misspent funds from the network's account.

Questions about the spending have also been sent to the treasurer of  the Afconet network, Shabani Madega, who is also coordinator of Poverty Fighters Development Society of Tanzania (Pofideso). A profile on LinkedIn describes "Shabani Ally Madega" as the coordinator of Pofideso and as also formerly Africa representative of Steven Lewis Foundation and Programme Officer of YMCA USA. Under the terms of the network funding agreement letter dated 10 January 2008 which Shabani signed, Shabani is personally responsible for any misspent funds from the network's account.

Questions about the spending have also been sent to the secretary of the Afconet network, Steven Millambo of Youth Life Relief Foundation, who has also worked as Youth Mayor of Kinondoni. Under the terms of the network funding agreement letter dated 10 January 2008 which Steven signed, Steven is personally responsible for any misspent funds from the network's account.

Note: In reference to the LinkedIn profile, Shabani Madega made the following comment by email:

Who told you this? Am not working with YMCA or Stephen Lewis in My life. This is wrong. Stephen Lewis Funded POFIDESO since 2007 not any more and agreement is over. Were not working with this Foundation now. You’re wrong with the Information.

Funding of groups

Violet Yimbo sent these photos from Tupendane, Tukolene, SOCAC, etc:

Network meeting 29 March 08

Donatian sent this short report:

Short report of the Network meeting of 29th March 2008

Venue: May Fair Hall

 

1. Start:

The meeting started at 4:30 a.m. preceded by tea warm up and registration

Attendance:

* 26-people attended the meeting

* 19- groups attended : Iyana, Tupendane, Moms, Vumwe,YLRF, Tawosu, woyona, MSWS, Pofideso, Siyope, Yopac, Chakyupau, Red house, Socac, Tukolene, Nice, CWCA, Good Samaritan, Woilsu,

* 6 -Groups were absent:; Uzima, upendo, Chimaba, Sageta, Poverty FG, and Twafaha

* The chairperson, secretary and treasurer were all present and performed their duties well

 

Debriefing of the past meeting minutes: the minutes were read by the secretary and the concerns raised were clarified.

 

2. Topic:

The topic presented was on Entrepreneurship skills,

By Paul Masatu –Business Advisor

0784 775255

Email: sambaa00@yahoo.co.uk or pmasatu@hotmail.com

Dar es Salaam

 

Brainstorming:

Process of starting a business:

* Naming a business

* Legal structure of a business

-sole proprietorship

-partnership

-cooperation

* Licenses and permit

* Managing a business

 

3. Exchange visit reports: were shared to the groups in the meeting and will be reported by the secretary, Steven Milambo

 

Concerns:

* Children to be given opportunity to participate in exchange visits for meeting other children from other groups for familiarisation

* Disbursement of other fund for network activities from Argentarius foundation (agreed to be done on March 08)

* Network members who participated in the training conducted by PACT (Violet, Jacka and Madega) you promised to pay for their transport to the training

* The need of the Network to join other biger network, TEN/MET: Tanzania Education Network/Mtandao wa Elimu Tanzania, which is the umbrella network that comprises national and international CSOs that deal with education activities in Tanzania. I can facilitate their joining and the criteria is paying annual subscriptions and attending network activities and meetings

 

Short Excom Meeting:

After the network meeting I convened a short time meeting for excom members to share and clarify certain issues which were urgent to include:

* Preparation of the Network and Excom meeting time table: this will help the groups to be aware of the dates of monthly meetings and attend to it. The secretary, Milambo has agreed to prepare the two time table by next week and post it in the Google mails for verification

* Communication: it is important that the officers should communicate with the members (by text message) on the venue and meeting date reminder ( Milambo will be working on it 3 days before the meeting date is due)

* Use of group mails: the officers should make use of the group email and encourage the members to use it. Jacka should publish the meeting time table in the group mail 3 days before the meeting date.

* Change of Venue: the officers should communicate to verify the venue one week before and if there are changes they should communicate with other members to get the appropriate venue located in the area where all the members can easily access.

* Time of starting network meetings: the officers should keep up with the meeting schedule and start the meeting timely. The members to be encouraged to arrive at the meeting on time.

* Topic presentation and presenters: the chairperson should set the list of topics and presenters and publish them in the group mails for reference. The list will be printed and be given to all group members for reference. Members should be asked to give their ideas on the Topics to be presented this year.

 

Comments: every officer should play his part to ensure the progress and sustainability of the network

 

General comments on the meeting from the members:

* The meeting venue was inappropriate, not well prepared, not easily accessible, too noisy

* Good network, but we need to make efforts to improve it

* The meeting was well conducted

* Secretary should remind the members on the venue and meeting date

* Meeting started late, members arrived late

* Food was good, but also need be improved

 

END:

The meeting ended at 11:00 p.m.

 

Prepared by

Donatian Marusu

Coordinator

 

 

February letter to network members/ Barua kwa wanamtandao

English version is below.

Wanamtandao wapendwa

Utolewaji wa Ruzuku kwa wanamtandao kutoka Foundation

Kama mnavyojua kutokana na emaili yangu ya mapema mwezi huu, ruzuku za mtandao zilicheleweshwa kutokana na vitendo vibaya alivyofanyiwa Violet Yimbo ambaye alikubali kufanya kazi kama kaimu mratibu na pia kutokana na tatizo la kupata kitabu cha hundi kutoka benki kwa mujibu wa viongozi. Tumeambiwa na viongozi kwamba, karibu ruzuku 10 hivi  zimeshatoka na tunatarajia kwamba ruzuku karibu zote zitakuwa tayari zimesambazwa  ifikapo wiki ijayo. Hivyo, kabla hujaondoka kwenye mkutano huu leo hakikisha umekubaliana muda wa kukutana kwa ajili ya kupokea ruzuku kutoka kwa mratibu au naibu wake.

Ruzuku za vitu

Kwa vikundi vitatu (Moms, Twafaha na Woyona) tumepata ugumu wa kuhakikisha kwamba walitumia ruzuku yao ya 2007 vizuri. Ili kuwapa nafasi wapate kuonyesha uwajibikaji katika utendaji tumeamua kuwapa ruzuku kwa njia ya vitu (ambapo wanapaswa kupewa  vitu badala ya fedha) tukitumaini kwamba hili litatusaidia kuthibitisha kwamba fedha yote ilitumika kwa kuwanufaisha watoto. Vikundi hivyo vitatu havikufurahishwa na maamuzi hayo, jambo ambalo linaeleweka wazi. Tunakaribisha ushauri kutoka kwenu juu ya hilo. Kwa sababu hakutakuwa na muda wa kutosha kujadili hilo kwenye mkutano, tafadhali mmpe maoni yenu Donatian au Violet au kiongozi yeyote wakati wa mapumziko au mnitumie email moja kwa moja.

Ruzuku kwa robo robo

Kwa vikundi vingine, tumezingatia kuhusu suala la uongozi  na tunategemea kwamba vikundi vitaweza kuimarisha uongozi. Vikundi hivi vitapata ruzuku kamili lakini ikiwa imegawanyika katika sehemu nne za malipo mpaka watakapoweza kufanya mabdiliko haraka. Kwa mantiki hiyo basi vikundi hivi visitegemee kupanga kulipia watoto gharam za shule kwa mwaka huu. Kwa kipindi kirefu kijacho tunategemea kwamba uongozi imara ndani ya vikundi utakuwa msaada mkubwa kwa watoto. Tumeviomba vikundi hivi kujadiliana na Donatian ili vipate kuandaa mpango wa maendeleo na tunasubiri kusikia matokeo yake.

Ruzuku zilizosimamishwa:

Vikundi vitatu bado havijapokea ruzuku kutoka kwetu:

• Kwa Preventive Health   Care Frontiers, mwezi Desemba tuliona kuna uthibitisho hafifu sana kwamba   ruzuku yetu ilitumika kuwasaidia watoto, na badala yake tuliona dalili   za kwamba fedha zilitumika vibaya.
• Kwa CISO, tulipokea   taarifa kutoka kwa mfadhili mwingine kwamba walikuwa na utata katika   matumizi ya shilingi Milioni 10. kwa hali hiyo basi tumeamua kusitisha   ruzuku yao mpaka watakapotatua tatizo hilo. Kwa sasa inaonekana hakuna   matumaini ya kuendelea na ruzuku hizo.
• Kwa Chiyowonet,   tumaearifiwa kwamba kuna mfadhili mwingine ameona utata na jambo hili   bado liko kwenye majadiliano wakati tukisubiri maoni kutoka kwa mfadhili   huyo. Lakini tunamatumaini makubwa kwamba mpango wa ruzuku utaendelea.
• Ingawa tumetoa ruzuku   kwa Iyana, malalamiko yameletwa kwetu kuhusu matumizi ya fedha za ruzuku.   Viongozi wa Iyana wametuambia kwamba malalamiko hayo yalifanywa na mwanachama   wao mmoja wa zamani ambaye alifukuzwa kazi kutokana na tuhuma za ubadhirifu.   Lakini hata hivyo tunadhani ni vizuri kufanya uchunguzi juu ya namna   walivotumia ruzuku ya 2007 na uchunguzi huo unaendelea kufanyika hivi   sasa. Tutawajulisheni tutakapopata matokeao ya uchunguzi huo.

Ushirikiano na wafadhili wengine

Wafadhili wengi wanajifunza kwamba wanaweza kuwasaidia watoto walio katika mazingira magumu na kuchangia katika maendeleo ya Afrika kwa kushirikishana ujuzi ili rasilimali na fedha ziweze kulenga kwa mashirika ambayo yanafanya vizuri katika matumizi ya fedha. Tumejidhamini katika ushirikiano huu na kwa mwaka huu tumefanikiwa kuunda mawsiliano mapya  na wafadhili wengine wa Dar es Salaam. Yaani tunabadilishana taarifa kuhusu ruzuku zetu na wafadhili kama PACT, CARE, USAID, Foundation for Civil Society, Rapid Funding Envelope na wengineo. Vikundi vitakavyojitokeza na mipango mipya na kuonekan kwamba vinafanya vizuri, tutahakikisha kwamba tunavithibitisha na kutoa nukuru kwa wafadhili wengine. Kinyume chake, kama tutakuwa na mashaka kwamba fedha hazikutumika vizuri, basi tutahakikisha tunawatahadharisha wafadhili wengine.

Mkutano kwa ajili ya Ruzuku na mkataba wa African Communities.

Jinsi ruzuku zinavyosambazwa na matumizi ya mkataba mwaka huu ni mambo mapya kufanyika ndani ya mtandao weut. Baadhi ya vikundi havikufurahia hali hii: Eliada Maneno wa Tawosu ndio hasa ana hasira. Sisi huku Londoni tunadhani kwamba matatizo ya kifedha hujitokeza katika vikundi pale ambapo kiongozi mmoja au wawili wanapoamua kukumbatia taarifa za shirika na kuwasahau viongozi wengine. Ndiyo maana tumelenga katika kuhakisha kwamba kila mwanakikundi anapata taarifa zinazohitajika kuhakikisha kwamba fedha zinatumika kwa watoto vizuri na kuwa na nguvu ya kufanya mabadiliko ikitokea  kuna tofauti ya malengo hayo. Tumegundua kwamba wazo la kufanya mikutano ya kukabidhi hundi na mkataba vimekuwa na utata na hivyo tunatarajia kusikia maoni yenu. Na hapa tena naomba mtoe maoni yenu kwa Jaka, Shabani, Steven, Donatian au Violet wakati wa mapumziko kwenye mkutano wa March 1 na muwaombe wanitumie kwa email au ukiweza unitumie email moja kwa moja.

Mradi wa maktaba

Shirika letu la Londoni limekubali kutoa ruzuku ya $3,000 kwa ajili ya mradi wa maktaba ndogo kama ilivyopendekezwa na Mtandao mwaka jana. Tumehamasika sana na mradi huu na tunajitahidi kupata mipango madhubuti kutoka kwa Steven Milambo ili kuuwezesha uende haraka. Steven ana nakala ya maswali kwa ajili ya wanavikundi ambayo yatasaidia kuainisha vitabu vinavyohitajika kwa watoto mnaowasaidia – tafadhali hakisha unapata nakala na rudisha majibu kwake.

Habari Njema juu ya mahesabu ya fedha

Shabani madega amefanya bidii kubwa sana katika kuanza kufanya kazi za mtandao kama Mtunza hazina mpya, na tayari ameshatutumia nakala ya maelezo ya benki ya mwezi Januari. Hili ni tukio la pekee kwa mtandao wetu na taarifa za mara kwa mara zitwasaidieni kujua  namna fedha ya mtandao inavyotumika na inaenda wapi.. tumeshachapisha hayo maelezo ya benki na pia mahesabu ya Shabani kwenye tovuti yetu. Kila mmoja anakaribishwa kuyaona (angalia kwenye tovuti ifuatayo:

 www.africancommunities.org) na mnakaribishwa kuuliza maswali au kutoa maoni yeyote yale.

Mipango ya ukaguzi wa  mahesabu ya fedha

Mwaka jana Viongozi wa mtandao na wengine walishauri kwamba tunapaswa kufanya zaidi ili kuhakikisha namna vikundi vinavyotumia fedha zao. Baada ya kufikiri sana kuhusu jambo hili tumeanza kutafuta wakaguzi wa mahesabu wa kujitegemea ambao watatusaidia kufanya ukaguzi mdogo wa mahesabu kwa vikundi wanachama wa mtandao ili kuona namna fedha inavyotumika. Ukaguzi huu unatarajiwa kufanyika katika nusu ya pili ya mwaka 2008, na vikundi ambavyo vitafanyiwa ukaguzi vitachaguliwa bila kuzingatia mtiririko. Kwa hiyo tafadhali naomba mjitahidi kutunza kukmbukumbu nzuri kama itatokea mnafanyiwa ukaguzi – na pia kumbuka kuwa kama mnamatatizo katika masuala ya mahesabu basi mnakaribishwa kuomba msaada au kupatiwa mafunzo.

Habari njema kwa Red house 2000

Mfadhili asiyejulikana ametujia na kutueleza juu ya nia yake ya kutoa zawadi ya $500 kwa Red house 2000. Hii ni habari njema sana, na pia ni ishara ya kuwa na imani na Theobald Mtema ambaye amefanya kazi nzuri sana katika shirika lake. Tunatumaini kwamba kila mmoja wenu atampongeza Tehobald na kwamba vikundi vingine vingi vitahamasika na kwenda kutembelea Red house kutaka kuona ni nini kinachowavutia wageni wengine wanaotembelea kikundi hicho.

Matarajio ya Mwaka 2008

Mwanzoni mwa mwaka 2008 kumekuwa na magumu katika mtandao wetu, yaani kutokana na mabadiliko ya viongozi, sheria mpya za ruzuku na manung'uniko ndani ya mtandao. Tunatarajia kwamba mambo yanaweza kwenda vizuri kadri tunavyosonga mbele, na tunategemea kufanya kazi nanyi kwa ajili ya manufaa ya watoto mnaowasaidia na kujifunza namna ya kuendesha mtandao vizuri zaidi. Kama kawaida yetu, tunakaribisha maswali, malalamiko, ushauri na maoni. Tafadhali mwombe kiongozi au mratibu yeyote atutumie kwa njia ya email au tuma moja kwa moja kwa email yetu huku London.

Kila kla kheri

Imeandaliwa na:

Tim Jackson

Na kutafasiriwa na:

Donatian Marusu

1 Machi 2008

1 March 2008

Dear network members

Delivery Grants from Foundation to Member Groups

As you know from my emails earlier this month, grants to the network were delayed by some bad treatment of Violet Yimbo, who agreed to act as the network’s deputy coordinator, and by problems in obtaining cheques from the bank reported by the officers. We have been told by the officers that about 10 grants have been given out and we expect most of the rest of the grants to be distributed in the coming week. You should make sure before you leave the meeting today that you have agreed an appointment time for you to hold your grant meeting and receive a visit from the coordinator or deputy.

Grants in Kind

With three groups in the network (Moms, Twafaha, Woyona) we have had problems verifying that they used their 2007 grants properly. In order to give them a chance in 2008 to show responsible management, we have offered them grants ‘in kind’ (where they are given goods instead of money) in the hope that this will allow us to be sure that all the money was used for the benefit of children. The three groups are not happy about this, which is understandable. We would welcome advice from other members about this. Since there will not be time to discuss this in the monthly meeting, please give your opinions to Donatian or Violet or an officer in the breaks, or please send me an email.

Quarterly Grants

With some other groups, we are concerned about some governance issues and hoping that the groups will be able to strengthen their governance. These groups will get a full grant, but spread over four payments unless they are able to make changes quickly. We realize that this means it is not possible for the groups to use funding to send children to school for the year. Over the long term, we believe that stronger governance in groups will be helpful to children. We have asked the groups to talk to Donatian to come up with a development plan and we are waiting to hear the results of this.

Suspended Grants

Three groups in the network have not yet received a grant offer from us.

• At Preventive Healthcare   Frontiers in December, we saw little evidence that our grant had been   used to help children, but instead saw signs that money had been misused.
• At CISO, we were   informed by another donor that they had serious concerns about the use   of over 10 million shillings in grant money. In both cases, we suspended   the grant and invited the group to try to resolve the issues. These   grants are now not likely to go ahead.
• At Chiyowonet, we   have been notified that another donor has some concerns, and the matter   is still open while we wait to hear from the other donor, but we are   very much hoping that the grant will go ahead.
• Although we offered   a grant to Iyana, a complaint has been made to us about Iyana’s use   of funds. Iyana’s officers have told us that the complaint was made   by a former staff member fired for dishonesty. Nevertheless, we feel   it’s important to carry out some checks on how they used their 2007   grant, and these checks are taking place now. We will update you when   we know the result.

Cooperation with Other Donors

Many donors are learning that they can help vulnerable children and help contribute to the development of Africa by sharing knowledge with each other so that resources and money can be focused on organizations that are making the best of use of them. We are committed to this cooperation, and this year we have forged new links with other funders in Dar es Salaam. This means that we are exchanging information on our grantees with Pact, CARE, USAID, Foundation for Civil Society, Rapid Funding Envelope and others. When groups are coming up with new programs and seem to be working well, we are making sure we recommend them and provide references to other funders. Conversely, if we are worried that funds are not being properly used, then we make sure to warn other grant makers.

Grant Meetings and AfricanCommunities Charter

The way that grants are being distributed this year, and the use of the charter, are both new. Some groups are not happy with this; Eliada Maneno of Tawosu is especially angry. Our feeling in London is that financial problems can come up in groups if one or two officers can withhold information from the other group leaders; that is why our focus is on trying to make sure that individual members of each group have the information they need to make sure money is being well used to help children, and the power to change things if not. We realize that the idea of holding grant meetings and the charter are controversial, and we’d like to hear your opinions. Once again, please give your opinions in the breaks at the March 1st meeting to Jacka, Shabani, Steven, Donatian or Violet, and ask them to email me – or if you prefer, email me directl yourself.

Library Project

Our foundation in London has agreed to give a grant of $3,000 towards the micro-library project proposed by the network last year. We are excited about this project, and we are looking forward to getting a detailed set of plans from Steven Millambo so it can go ahead quickly. Steven has a questionnaire for member groups which will help to identify books that would be useful for the children you serve – please make sure you get a copy of this and return it to him.

Good News on Accounts

Shabani Madega has made a great start as the network’s new treasurer, and he has sent us a copy of the network’s bank statement for January. This is a first for the network, and prompt information about the finances will help you as members to know how the money is being spent and where it is going. We have published the bank statement and also Shabani’s accounts on the web site. Anyone is welcome to look (see www.africancommunities.org) and ask any questions or make any comments.

Audit plans

Network officers and others suggested last year that we should do more to verify how member groups are spending their grants. After thinking hard about this, we have started identifying independent auditors who can carry out short audits on member groups to see how money was used. These audits are likely to take place in the second half of 2008, and the groups in the network that receive an audit may be chosen at random. Please make sure you keep good records in case you receive an audit visit – and please remember that if you have problems with accounts, you are welcome to ask for help and training.

Good News for Red House

An anonymous donor has approached us and announced a plan to give a gift of $500 to Red House 2000. This is wonderful news, and is a vote of confidence in Theobald Mtema, who has done such excellent work at Red House. We hope everyone will congratulate Theobald and that many other groups will be inspired to go and visit Red House to find out what impresses other visitors.

Looking forward in 2008

The beginning of 2008 has been difficult for the network, with a change of officers, new grantmaking policies, and some internal arguments. We hope that things can go more smoothly as the year progresses, and we’re looking forward to working with you for the benefit of the children you serve and learning how to help the network operate better. As always, we welcome your questions, concerns, advice and opinions. Please ask an officer or a coordinator to pass them on to us, or email me directly in London.

Best wishes

Tim

February Excom: Kilichofanyika Katika Ofisi Ya Nice Tarehe 28/02/2008

English at the end

Mahudhurio

1. Jacka Mwambi
2. Steven Milambo
3. Shabani Madega
4. Mtema Theobald
5. Kassim Mohamed
6. Grace Nuru
7. Violet Yimbo
8. David Mussa

KUFUNGUA KIKAO

Kikao kilifunguliwa na mwenyekiti saa   11.00 jioni kwa kuwashukuru  wajumbe kwa kufika kwenye kikao

AGENDA YA KWANZA

• Taarifa yautekeKezaji   wa maagizo ya mkutano wa januari

• Shughuli zilizofanyika

• Maendeleo

TAARIFA YA UTEKEREZAJI

- Tafsiri ya katiba

• Tafsiri ya mpango   mkakati
• Ufuatiliaji wa malalamiko    ya TWAFAHA kwa YOVITA.
• Usambazaji wa Ruzuku.

• TAFSIRI YA KATIBA:

Katiba ina maelezo ya kisheria.  Hiovyo kuna haja ya kutafuta mtaalam wa kufanya Tafsiri.  Kikao kiliamua kitafute mtaalam wa kutafsiri na kuangalia gharama za kufanya tafsiri hiyo.  Ili wanachama waweze kutoa maoni kwa uhuru no lazima atiba iwe kwa Kiswahili.  Kikao kilikubaliana Madega awasiliane na Mtaalam wa kutafsiri Katiba.

• TAFSIRI YA MPANGO   MKAKATI:

Jacka Mwambi ameahidi kuandaa tafsiri ya mpango mkakati kabla ya tarehe 01.

• BARUA KWA TWAFAHA:

TWAFAHA wameandikia barua kutoa maelezo ya kina juu ya suala la malipo ya Yovita Makoko kutoka kwa TWAFAHA. Aidha katibu aliwapigia simu TWAFAHA kuwasisitiza kuja na maelezo ya kina juu ya tuhuma walizotoa kwa YOVITA.

• USAMBAZAJI NA   RUZUKU:

Fedha imeingia kwenye akaunti. Viongozi walisaini cheki na Violet amesambaza Cheki kwa Wanachama.  Kulikuwa na upungufu wa kitabu cha Cheki kutokana na kubadilika kwa kiasi cha ruzuku hivyo kulazimika kuchana cheki zilizopita.

Madega bado hajapewa Cheki kutoka Benki mpaka tarehe 28/02/2007.

Violet aliwasilisha taarifa fupi ya usambazaji wa cheki kwa vikundi. Alisikitishwa na baadhi ya wajumbe wa vikundi hawakuzingatia muda. Alisema kwamba amefurahishwa sana na asasi ya Youth Life Relief Foundation ambapo aliwakuta watu wamefika kabla ya muda na ilikuwa asubuhi hivyo kumsaidia kufuata ratiba ya siku hiyo vizuri. Alipata tatizo Upendo ambapo alisubiri zaidi ya masaa mawili.

Mchakato wa shughuli zinazoendelea.

• Tuna maombi ya Ruzuku   kwa watu wa Fireligh kwa ajili ya Mtandao wetu.  Kikao kilimwagiza   Jacka Mwambi kuandika “Letter of Inquiry” na ameridhia hilo.

Mengineyo:

IPG wameandaa mafunzo ya wakufunzi juu ya Unyanyapaa. Tumeomba kushiriki katika mafunzo hayo.  Aidha kikao cha IPG cha tarehe 28/02/2008 AFCONET itawakilishwa na Shabani Madega.

• Mtu mwenye taarifa   yoyote ya ruzuku ajulishe uongozi ili kuendeleza Mtandao wetu.
• Salum atafanya appointment   na watu wa PACT na viongozi wa AFCONET kwa ajili ya uchangishaji fedha.
• Taratibu za Kadi   za Mawasiliano, vitambulisho na vipeperushi za AFCONET uandaliwe.
• Mkutano wa AFCONET   ni tarehe 01/03/2008 siku ya Jumamosi saa 2:30 asubuhi katika ukumbu   wa Care.

KUFUNGA KIKAO:

Kikao kilifungwa na Mwenyekiti saa 1:00 jioni.

Opening of the meeting
The meeting was opened by the chairman at 5.00pm by thanking members for coming

AGENDA
1. Reports of how things passed on January meeting has been carried out
2.Activities done
3.Developments

REPORTS OF THINGS PASSED ON PREVIOUS MEETING
1Translating strategic plan
2Follow ups of complaints btw Twafaha and Yovita.
3Check distribution

Translating constitution
The constitution has a legal explanation. There is a need to look for a professional to do translation.The meeting agreed to look for a professional to do translation and the cost will B considered.

In order for members to give their views effectively,the constitution must B in swahili.The meeting agreed that Madega will look for a professional to change the constitution.

STRATEGIC PLAN.
Jacka Mwambi promised to prepare strategic plan before 1st

LETTER TO TWAFAHA

We wrote a letter to TWAFAHA asking for a detailed explanation concerning the payment they made to Yovita Makoko.Also, the secretary called TWAFAHA stressing that the officers need a detailed explanation concerning the allegations they made to Yovita.

CHECK DISTRIBUTION
The money has already been sent to the network accounts.The leaders signed checks and Violet has been distributing checks to members. There was inadequacy of check books following the deduction of grants  that forced us to tear the previously signed checks.
Madega has not yet received check books from the banks until 28th/02/08

Violet presented a brief report of check distribution. She said some groups are not time conscious. She praised YLRF WHERE SHE  got everybody before the agreed time. Since it was the 1st group that day . It made her follow her  program smoothly. She got problem at UPENDO where she waited for two hrs.

PROCESS OF ONGOING ACTIVITIES
We need to request grant from Fireligh on behalf of our network. The meeting asked Jacka to write a letter of inquiry and he consented to that

AOB
IPG has planned for a workshop on  DISCRIMINATION.  We have requested 2 PARTICIPATE. So the IPG meeting of 28/02/2008 Afconet will B represented by Shabano Madega.
Anybody with any information where we can get grants can inform leaders for the betterment of our network.
Salum will make an appointment for  PACT and AFCONET  for the purpose of fundraising
We need to meke business cards, Identification cards and AFCONETbrochures
Afconet MONTHLY MEETING IS ON 1/3/2008Sat @ care

Closing of the meeting
The chairman closed the meeting @ 7pm

Tarehe 1/3/8 Minutes of 1 March 08 network meeting

TAARIFA YA MKUTANO WA AFCONET

 

TAREHE 01/03/2008

 

UKUMBI WA CARE INTERNATIONAL

 

Ufunguzi wa kikao

 

Kikao kilifungulia na mwenyekiti saa saa 4:00asubuhi

 

TAARIFA YA KIKAO KILICHOPITA

Taarifa ilisomwa na katibu.

 

Kutembeleana kwa vikundi

Poverty Fighters walitembelea kikundi cha FAM kilipo nje ya mtandao. Donatian alifafanua juu ya utaratibu ju ya kutembeleana kwa vikundi. Mkutano uliamua kwamba watu wa Poverty Fighters wasilipwe pesa hiyo.

 

 

BARUA KUTOKA KWA ARGENTARIAN FOUNDATION

Taarifa kutoka argentarian Foundation ilisomwa na Donatian.

 

Yaliyojili

 

Wanachama walihoji juu ya ya vitendo vibaya alivyofanyiwaVioleth. Walimwomba Violeth atoe ufafanuzi juu ya vitendo hivyo vibaya.

 

Viongozi walitoa ufafanuzi kwamba suala la Violeth limemalizwa katika vikao vilivyofanywa kati ya viongozi na Violeth.

 

Violeth alihakikishia mkutano kwamba

· Hakumshawishi Tim kutoa neti kwa Moms in Touch

· Hakutoa tafsiri ya uongo kwaTim

· Hakutuma taarifa za uongo kwenda foundation ya Argentarian Foundation

· About PHCF. Alisema kwamba hakuchangia lolote katika kukosa fedha kwa PHCF

 

Kuhusu Uteuzi wake Violet alisema kwamba aliamua kujiuzuru ili kuweza kupumzika. Alisema kwamba uteuzi wake ni Donatian alimpendekeza kwa Tim.

 

Aidha alisema kwamba matatizo yote yalikwisha na hana tatizo na mtu yoyote katika mtandao.

 

 

 

 

Maelezo ya Moms in Touch.

Mwanachama aliyefukuzwa alikuwa na Moms in Touch. Pia walimlaumu Tim kwa kuchukua taarifa za mtu mmoja bila kuwaona viongozi wa Moms. Kuhusu risiti feki Moms in Touch hawana utaratibu wa kununua risiti na sababu ya kumfukuza mwanachama si risiti bali ni utovu wa nidhamu.

 

Mwenyekiti alisema kwambatatizo linaonekana kwa Tim. Hii ni kutokana na kuchukua maelezo ya upande mmoja. Pia lugha inayotumia si nzuri kibinadamu.

 

Wajumbe wamesema tatizo ni katiba.

Mchakato wa kuibua tatizo la Moms in Touch haukuwa wa haki kwani uliegemea upande mmoja. Tathimini ya maelezo juu ya asasi ni vema yakakubaliwa na pande zote mbili. Suala la Moms in Touch  ni kuwajengea uwezo na si kuwanyima fedha. Mtu akifukuzwa ni huwa na hasira hivyo ni rahisi kutoa taarifa za kuharibu asasi aliyofukuzwa.

 

Kwa sababu hizo mkutano haujaridhia taratibu za kutoa vifaa baada ya fedha. Pia umesema kwamba asasi hizo zinastahili kupewa fedha na kujengewa uwezo.

 

Tim aulizwe juu ya taarifa za vikundi vilivyopewa na mchakato uliotumika kuwapa vifaa.

 

Ruzuku ya roborobo

Donatian atakaa na vikundi hivyo kujadiliana ili kuweza kujengea uwezo zaidi juu ya utawala wao. Aiha Donatian atafanya ufuatiliaji wa karibu kwa kushirikiana na viondozi kuhakikisha vikundi hivi vinarekebisha tofauti za kiutawala.

 

Ruzuku zilizosimamishwa

 

CHIYOWONET

Mwenyekiti wa mtandao alimpigia simu mkurugenzi wa CHIYOWONET na mkurugenzi huyo alihoji kwa nini wanazungumzia suala la CHIYOWONET kwani yeye amejitoa katika mtandao. Kikao kiliamua waandikiwe barua na barua watoe maelezo ya kiofisi juu ya hiyo.

 

IYANA

Imeonekana kwamba kuna tabia ya watu wanaoharibu katika mashirika

yao

na kuwajibishwa hukimbilia kutoa maelezo ya uongo kwa nia ya kuharibu na kuchafua taswira ya shirika. Mkutano umeona kwamba IYANA wana haki ya kupewa ruzuku.

.

Utaratibu wa kutoa taarifa.

Kama

kuna taarifa muhimu kwa ajili ya mtandao ni vema Tim akawapatia viongozi mapema ili kuwezesha uchambuzi wa kina wataarifa hizo. Msemaji wa masuala ya mtandao ni mwenyekiti wa Mtandao. Taarifa za kiofisi zifuate mtandao. Mkutano ulijifunza kutoka Argentarian Foundation ambapo msemaji wao mkuu ni Tim Jackson. Na hakuna mtu mwingine anayehusika na mawasiliano. Huu ni utaratibu mzuri ambao asasi zetu zijifunze. Hii inamaanisha kwamba mawasiliano yanayohusu mtandao kiofisi yatafanywa na mwenyekiti.

 

 

MFUMO WA MAAMUZI

 

Kumekuwa na tatizo juu ya mfumo wa maamuzi katika mtandao wa AFCONET. Aidha mkutano uliamua kwamba maamuzi yote yafanywe na mkutano mkuu. Wafadhili wapewe taarifa ya maamuzi.

 

MRADI WA MAKTABA NDOGO

Wanachama wamefuridhia maendeleo ya mradi wa maktaba ndogo. Na wameomba fomu zisambazwe.

 

 

UKAGUZI WA MAHESABU

Mkutano umeamua kwamba mahesabu yafanywe kwa mashirika yote. Na iwe mwisho wa mwaka ili kuweza kufaya mahesabu ya mwaka mzima.

 

MENGINEYO

 

Nauli mtarejeshewa kulingana na umbali. Wajumbe watalipwa kulingana na umbali halisi wa mjumbe.

 

Kuna asasi mbili zilizopewa cheki za awali. Asasi hizo ni Good Samaritan na YOPAC. Asasi hizo zimetakiwa na mhazini zirejeshe kiasi hicho.

 

Kufunga kikao.

Kikao kilifungwa na mwenyekiti saa 10:30 jioni. Katiak kufunga kikao mwenyekiti alisema maamuzi yaliyopitishwa ni halali na yataingizwa katika katiba.

Network meeting 1 March 2008

REPORT OF AFCONET MEETING OF 1^ST March 2008

Venue: CARE International Hall

 

Two versions

of this: the first a translation of the Kiswahili minutes, the second a document by Donatian.

1.Opening of the meeting

The chairman opened the meeting at 10.00am

2.MINUTES OF THE PREVIOUS MEETING

The minutes of the previous meeting was read by the secretary.
3. EXCHANGE VISIT
Poverty fighters visited FAM which is outside the network.Donatian explained the rules of exchange visit.The meeting agreed that poverty fighters should not B paid.

4. LETTER FROM AGENTARIAN FOUNDATION
Donatian read a report fronm Agentarian Foundation London

5.MATTERS ARISING

Members questioned Violet about bad treatments.
Leaders explained that the Issue of Violet was  solved in the meeting of leaders and Violet herself.
Violet informed the meeting that
-She never convinced Tim to give MOMS in touch nets
-She never translated false things to Tim as alleged.
-She has never sent false information 2 Agentarian Foundation
-She did not contribute 2 the withdrawal of Grants to Preventive Health Care Frontiers.
Concerning her resignation she said she decided to resign in order to have a rest.
Concerning her election she said,it is Donatian who reccommended her
She also added that all her problems are solved and she has no bitterness with anybody in the network.

EXPLANATION FROM MOMS IN TOUCH

MOMS blamed Tim for listening to one sided story from a sacked member from MOMS in touch without seeing the leaders.

A bout fake receipts Grace from MOMS said they do not have a tendency of buying fake receipts.The reason for sacking those two members was due to misconduct not fake receipts.
The chairman said the problem is with Tim this is as a result of listening to one side of the story.Also he uses bad language which is inhuman.
The delegates said the problem is with the constitution.
Justice was not done to MOMS in Touch  since Tim listened to one side of the story
 
To come up with a decision on a particular group the two sides must consent.
The issue of MOMS is not denying them grants it is capacity building
It is evident that any sacked member harbors hate and it is easy for them to give false information abt a particular group.
Due to this the meeting has rejected the idea of giving them items instead of money. We further recommend that those groups need money and they need capacity building
Tim should B questioned about the groups that should B given items and what criteria to B used  in giving them those items.


QUARTERLY GRANTS
Donatian will arrange 2 discuss with those groups that R to get quarterly grants in order to build their capacity on their leadership / Management. Also,Donatian will do close monitoring with assistance from network leaders to ensure that these groups  improve on their leadership / management

STOPPED GRANTS
The network chairman called CHIYOWONET director. Milengo questioned him why they discussed CHIYOWONET at the meeting yet  he has discontinued his membership from the network.The meeting agreed Millengo shouldwrite an official letter explaining all that.

IYANA

It looks there R those that spoil their groups.They rush 2 give false information with intention of defaming and tarnishing the group's name.The meeting agreed that IYANA  has aright to get grants

THE SYSTEM OF GIVING INFORMATION
If there is an important information from the network,It is better if Tim sends it to leaders in advance for the purpose of digesting properly.The spokesman of the network is the chairman.Official information should go to the network.
The meeting learned this from Agenterian Foudation where their chief spokesman is Tim Jackson alone. no more no less. And nobody else is concerned with outside communication.
This is a good system and we have decided to copy it.This implies that in our case,All official decision of the network will B done by the chairman.

THE SYSTEM OF MAKING DECISSIONS
We have had a problem on how 2 make decisions of AFCONET. Also the meeting agreed that all the decisions will B made at the Main meeting .Donor will only B informed of the decision passed.

THE PROJECT OF SMALL LIBRARY
Members were happy with the project of small library. They were asking for forms.
AUDITTING ACCOUNTS.
The meeting agreed that auditing 2 B done on all groups and it should B at the end of the year to enable them do accounts for the whole year.

AOB
Fare reimbursment will B done according to how much each spent.It sholud B genuine.

There are two groups that got previous checks.They need to refund the treasurer the  extra amount
that is YOPAC and Good Samaritan

CLOSING
The chairman closed the meeting at 4.30pm stressing that the decision passed are real and will B recorded in the constitution

Donatian's version:

The meeting started at 10:30 a.m. preceded by registration and tea warm up. The meeting started late because the large number of members came late for the meeting.

 

There were about 8 members by 9:00 and up to the start of the meeting, the number reached 20 members and by the end of the meeting the number increased to 28 while 18 were groups' representatives.

 

Attendance:

1. Nice: Jacka and Chrispine
2. Red House: Mary Kawa
3. Woyona: Mwansity Salim
4. Moms: Grace Nuru
5. Siyope: Thomas Alex
6. Chakupau: Peter Kissima
7. Poverty Fighters Group: Kassim      Mohamed
8. Tukolene: Peter
9. Good Samaritan: Richard Mwendilemo
10. Yopac: Jesca Kagunila
11. Iyana: Ephigen Nchumbo
12. Uzima: Sophia Bisarara
13. Socac: Venace Mathias
14. Upendo: Michael Patric and Nicolaus      Lorenzo
15. CWCA: Uti Mwang'amba
16. YLRF: Stven Milambo
17. Chimaba: Azaria
18. Pofideso: Shaban Madega

 

Tupendane apologised for not attending the meeting because one of the officer's relative passed away, hence they had attend the funeral.

 

Debriefing of past meeting

The minutes were read by the secretary and  the concerns were clarified

 

Exchange visits:

No group reported to have carried the exchange visit this month. Only Poverty Fighters Group reported to have visited a group called FAM which is out side the Network,

Presentation:

No topic presentation done in this meeting. The invited presenter did not manage to attend

 

Letter from London to Network members

The letter was ready by the Coordinator during the meeting sessions and the following concerns were raised as also will be reported by the network secretary:

· Delivery of grants: Violet was requested to explain concerning bad treatments done to her and the members were satisfied with the explanations and the steps taken to resolve the issue. They are happy with the work carried by violet and urged her to be firm and continue with the entrusted duty.

o They also questioned about the amount of money deposited in the Network account (just 23,000 US$).

·  Grants n Kind: the groups are still not satisfied with the decision reached on their grant's change. E.g. Moms in touch claimed to have been portrayed wrongly by Liberatha who was fired by Moms due to misconduct.

· Quarterly grants: the groups were advised to discuss with Donatian and settle the issue of leadership.

· Suspended grants: the groups that their grants have been suspended should make follow up to resolve the matter. The members are ready to help them resolve this if they request for. Need to rethink whether they can still remain members despite their grants suspension.

· Good news on accounts: the members gave Shaban a big hand and urged him to carry on with this remarkable spirit.

· Library project: The members were happy with the good news. They promised to work with Milambo to ensure that all the required information is supplied.

· Audits: the members saw the need of the audit be done to all groups and to be done at the end of the year. The groups should receive prior notification on the requirement for audit.

· Good news to Red house: the members acknowledged the efforts of Theobald and longed to learn from him for improving their groups' activities.

AoB

• Every member group was reminded to submit the list of the 6      groups they will visit by this year and payment will be issued in      compliance with the list.
• We need to be careful when we get prejudiced reports from any      fired officer from the groups or all sides should be consulted for      clarification before any further action to be put in place.

 

End:

The meeting was closed around 4:00 p.m.

 

Prepared by:

Donatian Marusu

03/03/2008.

 

 

 

 

 

Mkuntao wa Januari 26, 2008 - January meeting minutes

AFRICAN COMMUNITIES TANZANIA NETWORK

MKUTANO WA JANUARI 26, 2008

UKUMBI- CARE INTERNATIONAL

 

UFUNGUZI WA KIKAO:

Kikao kilifunguliwa na Mwenyekiti saa 3:40 asubuhi.

 

TAARIFA YA KIKAO KILICHOPITA:

Taarifa ya kikao kilichopita ilisomwa na Katibu Steven Milambo.

 

YATOKANAYO:

KUHUSU KATIBA:

Katiba imeandaliwa na Kamati Kuu tayari kwa kujadiliwa. Imependekezwa Katiba iwe katika lugha ya Kiswahili. Mkutano ulimwachia Katibu kuratibu suala la Katiba.

 

UTARATIBU WA BENKI:

Akaunti ya Benki ipo tayari na Mwenyekiti aliwasiliana na viongozi waliopita kukamilisha sualal la mahesabu ya fedha na benki.

 

MPANGO MKAKATI:

Tutafanya mapitio ya Mpango wa Mwaka ili kuweza kukidhi8 mahitaji ya wanachama. Mashirika machache yameleta mipango mikakati. Ni vigumu watu kufanya kazi kama hawana mpango wa kazi. Viongozi wamesisitiza kwamba yeyote mwenye tatizo juu ya kuandaa mpango kazi awasiliane na Katibu ili kuandaa mchakato wa kuwasaidia mapema iwezekanavyo.

 

MADA:

Umuhimu Wa Katiba katika maendeleo ya Asasi iliwasiishwa na Utti Mwang’anda kutoka CWCA.

 

- Alieleza juu ya uwajibikaji.

- Taratibu za masuala ya Utawala na Fedha.

- Muundo na mfumo wa Taarifa.

 

YALIYOJILI:

> Muda wa Uongozi.

> Wajibu wa Viongozi.

> Sera ya Fedha na Uongozi.

> Jina African Communities imesajiliwa Uingereza?

Kama imeasajiliwa – itabidi tufahamui taratibu za huko London.

> Mtandao hauna Dira na Muono.

> Tetengeneze Dira na Muono. (Haya yanaendana na Mkakati).

KUHUSU KUPUNGUA KWA FEDHA:

Yovita alitoa ufafanuzi juu ya tofauti kati ya taarifa ya Fedha na Taarifa za Benki. Yovita alizidisha 443,000 kimakosa. Alimtumia Timu kuhusu tofauri ya taarifa hizo. Mkutano umekubaliana.

 

KUHUSU CHIYOWONET:

Chiyowonet walikuwa hawajatuma CCAT Form.

 

Mkutano uliamua kwamba Argentarian Foundation watume taarifa kwa Viongozi mapema (Wiki moja kabla) kuwapa viongozi muda wa kupitia. Aidha mkutano umeomba Argentarian Foundation watoe maelezo ya kutosha.

 

KUHUSU TAFAHA NA YOVITA:

Yovirta alisema kwamba Tafaha walimfuata Ofisini kuomba wamwandikie ripoti ya Foundation For Civil Society.

 

Mradi wa Twafaha ulikua na kipengele cha malipo kwa ajili ya Mtaalam wa Mahesabu.

 

Mkutano uliamua uongozi wa AFCONET waandike barua kwa TWAFAHA kuomba taarifa na maelezo rasmi juu ya suala la malipo kwa YOVITA.

 

 

Kutembeleana kwa vikundi.

Hakukuwa na taarifa ya kutembeleana kwa vikundi.

 

 

Azimio la uwazi

 

Kikao kilipitisha azimio la uwazi kwa kura 24 za ndio na kura 0 za hapana.

 

Mengineyo.

Hakukuwa na mengineyo

 

Kufunga kikao

Kikao kilifungwa na mwenyekiti saa 11:30 jioni.

 

 

 

Imetayarishwa   Kuhakikiwa na

 

 

Steven Milambo   Jacka Mwambi

Katibu Mwenyekiti

Barua kwa wanamtandao wa Dar Januari 2008

Wanamtandao wapendwa,

 

Desemba na Januari imekuwa miezi ya pilikapilika sana katika mtandao wetu, na mengi yametokea. Natamani ningelikuwa Dar nipate kuongea nanyi ana kwa ana, lakini kwa vile hilo haliwezekani imenipasa kuandika barua ambayo itatafsiriwa na kuchapishwa na Donatian ili kila mmoja wenu apate nakala.

 

Kwa vile huu ni mwaka mpya, ningependa kuanza kwa kuwakumbushia sababu za shirika letu huku London kufadhili mtandao wenu.

 

Kwa nini tunawafadhili ninyi

Sababu yetu ya kwanza ni kwamba tunataka kusaidia watoto wa Afrika wanaoishi katika mazingira magumu zaidi. Sababu yetu ya pili ni kwamba tunataka kuwahakikishia wafadhili wengine kwamba Asasi ndogondogo za kijamii(CBO) zinaweza kuwajibika vizuri zaidi kuliko Asasi kubwa zisizo za kiserikali (NGO). Wafadhili wengine wanadhani kwamba wakifadhili Asasi ndogondogo zitafuja fedha hizo. Tunataka tuwathibitishie kwamba hiyo ni fikra potofu, kwani Asasi ndogondogo zinaweza kutumia fedha zitolewazo kwa busara zaidi. Endapo tutafanikiwa kuthibitisha hili, basi wafadhili wengine wataweza pia kutupatia fedha zaidi ili tuweze kufadhili mitandao mingi zaidi katika miji mingine mingi. 

 

Viongozi wapya

Kama mnavyofahamu, tumeishapata viongozi wapya wa mtandao na nina imani kwamba Jaka, steven na Shabani watafanya kazi nzuri sana. Kwa vile ndo wanaanza tu, kumekuwepo na matatizo katika mahusiano miongoni mwao. Ninaweza kuelewa kwamba viongozi wapya wanayo nia njema, na wako makini kutuonyesha katika shirika letu huku London kwamba waanafanya kazi barabara na wanakubali changamoto. Hata hivyo, tulitegemea mapungufu yangelijitokeza mwanzoni, na hilo sio tatizo; mategemeo yetu ni kwamba kadri muda utakavyoenda ndivyo viongozi watakavyo zidi kuwa na ufanisi zaidi. Nasi pia tunatarajia kwamba viongozi hawa wataweza pia kufanya kazi kwa pamoja kwa amani na utulivu zaidi. 

 

Ziara za vikundi kwa mwezi Desemba

Nilipotembelea vikundi wakati wa mwezi Desemba, hapa kuna baadhi ya vitu nilivyokuta:

* Katika kikundi kimoja, hakukuwa na uthibitisho wowote ule kwamba fedha zetu zimetumika kuwasaidia watoto. Kikundi kiliandika kumbukumbu za mahesabu siku chache kabla ya safari yetu kuelezea namna kilivyotumia fedha, lakini hapakuwa na risiti. Na kulikuwa na dalili kwamba fedha ziliibiwa: mwanakikundi mmoja alisema kwamba alilipwa shilingi 500 tu kama gharama za kutembeleana katika vikundi, ikimaanisha kwamba kuna mtu aliyeficha shilingi 6500.

 

* Katika kikundi kingine, ambacho tulidhani kwamba kilikuwa kinafanya vizuri, mwanakikundi mmoja alituambia kwamba alienda kununua nguo na viatu kwa ajili ya watoto, na aliombwa alete risiti feki zikionyesha gharama za juu zaidi kuliko zilizolipwa.

* Katika kikundi kingine, mahesabu yalionyesha kwamba shilingi 150,000 zilitumika kwa ajili ya taarifa ya kuja kwetu. Tunajua kwamba wafadhili wengine huhitaji kuandikwa maelezo mengi kutoka kwa wafadhiliwa wao, na hii husababisha upotevu wa fedha nyingi, na ndio maana tuliwaomba muandike taarifa ya ukurasa mmoja tu na siyo taarifa ndefu kwa Kingereza. Tulipouliza maswali, kikundi kilisema kwamba kimetumia kiasi hicho kumlipa mmoja wa viongozi wa mtandao. Kiongozi huyo alipoulizwa alikataa na kusema kwamba kiasi alichopokea ni shilingi 50,000 tu, kiasi ambacho bado ni pia kikubwa tu.

 

Maelelezo haya yanaonyesha tatizo moja: viongozi wengi ni waadilifu, lakini wakati mwingine kiongozi mmoja au wawili wanatafuta mbinu za kuiba fedha. Tumefikiri kwa muda murefu ni jinsi gani tutatatua tatizo hili. Ni wazi kwamba hatutaweza kulitatua tukiwa huku London na bila kuongea Kiswahili wala kuwepo Tanzania kwa mwaka mzima. Hivyo tunajaribu kuwasaidia muweze kutatua tatizo hilo. Kivipi? Kwa kuweka taratibu mpya za ruzuku mwaka huu.

 

Masharti ya ruzuku mpya

Kuanzia mwaka huu na kuendelea, tutaomba vikundi vikubaliane na mkataba wa Jumuiya za Afrika (AFCONET) - ahadi ya jinsi mtakavyoenenda na jinsi mtakavyotumia fedha. Awali mngeuliza kwa nini sisi huku London tunataka kuingilia shughuli za vikundi vyenu. Lengo letu ni kulinda wanachama wa vikundi vyenu, ili muwe na uhakika kwamba fedha za vikundi zinatumika kwa busara na uaminifu. Wazo kuu ni kwamba kama kikundi chenu kimesaini mkataba, basi mwenyekiti au mtunza hazina wa kikundi chenu hatawaficha chochote, na nyinyi pamoja na wananchi wengine katika wilaya yenu mtapata urahisi wa kujua kiasi cha fedha kilichoingia katika kikundi chenu na kimeenda wapi.

 

Maafikiano ya kuwa wazi

Mnaweza kufikiri kwamba hali hii pia ipo katika mtandao wetu. Kama mnavyojua, tunachapisha gharama za matumizi ya viongozi wetu wa mtandao katika tovuti, na daima tunawaomba ninyi muangalie na kutueleza kama mtabaini siyo sahihi. Lakini sasa tunahitaji kupiga hatua mbele. Tunataka kuweka bayana kwamba kama mwanachama yeyote wa mtandao au kiongozi ana wasiwasi au malalamiko yeyote kuhusu mtandao na jinsi unavyofanya kazi, ataweza kuwa huru kuongea na wafadhili moja kwa moja. Ni wazi kwamba hili litasababisha mabishano kama tulivyoona kwa Shabani na Jacka. Hata hivyo, hatimaye ni vema kuwa na mabishano kuliko kutunza siri-ambayo itasababisha ubadhirifu, rushwa na kufeli.

 

Kufanya hili litokee, tumeandaa rasimu ya 'maafikiano' ambayo tunatumaini kwamba mtandao wenu untaipigia kura kwenye mkutano kesho. Kama haya maafikiano yatapitishwa, basi tutakuwa tayari kuwalipa ruzuku mpya kwa mwaka 2008.

 

Ruzuku kwa ajili ya Mtandao

Kama mnavyojua, hatujatuma bado fedha nyingine kwenye mtandao kwa mwaka 2008. Hii ni kwa sababu kuna matatizo fulani fulani juu ya fedha ambazo tulizituma mwaka uliopita. Yovita Mtunza hazina wa mtandao kwa mwaka uliopita ametupatia taarifa za kutatanisha na inaonekana kwamba takribani kiasi cha shilingi 415,000 kinakosekana kwenye kiasi cha fedha ya mtandao ambacho kingetarajiwa kubaki. Labda baadhi yenu mngejiuliza, kwa nini mambo haya yatokee: je hatuviadhibu vikundi vyenu kwa kuchelewa kuwatumia fedha kwa jambo ambalo siyo kosa lenu?

Sasa ili mpate kujua kwa nini tunawafadhili, mtaona ni kwa kiasi gani mahesabu ya fedha za mtandao yalivyo muhimu. Kama mnavyojua, tunapaswa kuwaamini viongozi wa mtandao kuangalia kwamba tunatumia fedha kwa busara. Hivyo kama viongozi wenyewe hawawezi kuwajibika kwa fedha za mtandao, basi hatuwezi kuwa na uhakika kwamba wanawasaidieni ninyi kutumia fedha kwa busara. Na hatuwezi kuthibitisha kwa wafadhili wengine kwamba fedha zinatumika kwa usalama kama inavyotokea tunapozipa NGO kubwa.

 

Baada ya kufikiria hili kwa makini na kutmia muda masaa mengi kujaribu kupata mahesabu yaliyochanganuliwa, tumeamua kwamba suluhu iliyo na kiasi kidogo cha ubaya ni kuendelea kulipa ruzuku ya 2008 (kama maafikiano ya uwazi yatapitishwa), lakini kupunguza ruzuku kwa kiasi ambacho kimekosekana kwenye mtandao. Tunatarajia kwamba kila kikundi kitapoteza kiasi cha shilingi 20,000, lakini inawezekana kikawa zaidi au pungufu ya hapo. Kadiri iwezekanavyo, fedha itakuwa kwenye akaunti ya mtandao mwishoni mwa wiki ijayo.

 

Vikundi ambavyo ruzuku zao hazijapitishwa

Kutokana na tatizo ambalo nililiona wakati wa ziara yangu kwenye vikundi na kuripoti kwa jama zangu huku London, tumebainisha vikundi vitatu ambavyo ruzuku zao za 2008 hatujapitisha. Navyo ni:

* PHCF, kwa sababu tunasubiri kuona uthibitisho wa jinsi fedha zilivyotumika kwa mwaka 2007

* CISO, kwa sababu mfadhili mwingine alitoa malalamiko jinsi fedha yao ilivyotumika na tungependa kujua matokeao yake kabla hatujafanya uamuzi wa ruzuku yetu

* Chiyowonet, kwa sababu mfadhili mwingine alitoa malalamiko juu ya fedha yao ilivyotumika na tungependa kujua matokeo yake kabla hatujafanya uamuzi wa ruzuku yetu

 

Uanachama wao kwenye mtandao umesitishwa kwa kipindi hiki, hivyo hawatapaswa kuhudhuria mikutano ya mtandao na hamupaswi kutumia fedha za mtandao kulipwa kwa kufanya ziara kwao. Tutawajulisha baadae kama kutakuwa na mabadiliko yeyote yale, na ndipo kikundi chochote kati ya hivyo kinaweza kujiunga tena na mtandao.

 

Vikundi ambvyo vitapokea ruzuku ya vitu

Kwa baadhi ya vikundi, tumeona dalili kwamba kikundi kina ujunzi hafifu katika kutunza na kutumia fedha, na hivyo tumeamua kuwapa ruzuku kwa njia ya neti za mbu na siyo fedha tasilimu. Watazigawa neti hizo kwa watoto walio katika mazingira magumu jirani, na kama watafanya hivyo kwa ufanisi, basi watakuwa na haki ya kupokea ruzuku ya fedha tasilimu baadae. Vikundi hivyo ni:

* Moms in Touch

* Twafaha

* Woyona

 

Vikundi vitakvyopata ruzuku kwa awamu (roborobo)

Kwa baadhi ya vikundi, tuliona kwamba kikundi kinafanya kazi nzuri, lakini tunawasiwasi kwamba kuna hatari kwamba mtu mmoja au wawili wanafanya uamuzi wa kila kitu na kwamba kuna mazingira hatari kwamba fedha inaweza isitumike vizuri. Kwa vikundi hivi, tumeamua kuwapa robo ya ruzuku ya mwaka na kuwaomba waimarishe uongozi. Kama watafanikiwa kufanya hili, tunatumaini kwamba baadae wataweza kupokea ruzuku kwa mwaka na siyo kwa awamu ya robo. Vikundi hivyo ni:

* Red House

* Tawosu

* Wolisu

 

Kama mnavyojua, vikundi vyenu vyote vinasaidia watoto ambao wako katika mazingira magumu zaidi. Daima uamuzi huu wa kupunguza au kuweka masharti ya ruzuku kwa vikundi huwa mgumu sana. Kadhalika, tunapaswa kuzingatia kwamba haya yote tunayafanya kwa ajili ya kusaidia watoto – na kwamba hatimaye tutaweza kusaidia watoto wa Dar es Salaam zaidi kama tutatoa fedha kwa vikundi ambavyo vina mpango mzuri, uaminifu na uwazi kuliko vile vinavyopungukiwa na hayo.

 

Kwa niaba ya wenzangu haku London, napenda kuwatakieni ninyi nyote pamoja na watoto mnaowasaidia mwaka 2008 wenye mafanikio mema.

 

kila la heri

Tim

Imetafsiriwa na

Donatian Marusu

Mratibu

26/01/2008

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Maafikiano ya kuwa wazi

 

Mtandao wa Jumuiya za Afrika, Dar es Salaam

 

Sisi, wanachama wa mtandao wa jumuiya za Afrika, tunaamini kwamba kwa matashi mema ya watoto tunaowasaidia, matatizo kwenya mtandao wetu sharti yabainishwe, yajadiliwe na wote na kutatuliwa. Ili kutimiza haya, tumepigia kura sera rasmi za mtandao wetu zifuatazo:

 

1. wanachama wote wa vikundi ndani ya mtandao, na viongozi na waratibu wote wa mtandao watakuwa huru kuwasiliana na kiongozi yeyote wa kikundi chochote kile ndani ya mtandao na kukabidhi taarifa yeyote ile au maoni wanayodhani ni sahihi.

 

2. Wanachama wote wa vikundi ndani ya mtandao, na viongozi na waratibu wote wa mtandao watakuwa huru kuwasiliana na wafadhili wa vikundi au wa mtandao na kukabidhi taarifa yeyote ile au maoni wanayodhani ni sahihi.

 

3. Ingawa matatizo yanaweza kushughulikiwa kwa haraka kwa majadiliano na viongozi wa mtandao au viongozi wa vikundi na kwa upole na kwa kujali vinaweza kufanya zoezi la kutatua matatizo liwe rahisi, hakuna wanachama wa vikundi ndani ya mtandao au viongozi au waratibu wa mtandao watastahili kuaadhibiwa au kuadibishwa kwa kutoa taarifa kwa mfadhili, kiongozi au wanachama wa kikundi, hata kama tarifa hiyo ni ya kweli au siyo.

 

Zingatia: maafikiano yanapaswa kupitishwa kwa wingi wa kura za wapiga kura waliopo mkutanoni kabla shirika letu halijaamua kutoa ruzuku ya 2008.

 

 

 

 

 

 

 

1

 

 

Executive committee meeting, 21 December 2007

AFRICAN COMMUNITIES

TANZANIA - AFCONET

 

December 21st, 2007 at NICE Office MWENGE

 

ATTENDANCE

 

Present

1. Jacka Mwambi

2. Steven Milambo

3. Shabani Madega

4. Violet Yimbo

5. Chrispin Mwansanga

6. Theobald Mtema

 

Absentee with Apology

1. Furaha Dimitri

2. Marry Mabhaya

3. Pascal Maziku

4. Yovita Makoko

5. Donatian Marusu

 

EXCUTIVE COMMITTEE MEETING

 

AGENDA:

 

> Communication.

> Escom Election.

> Constitution.

> Bank Process.

 

COMMUNICATION:

 

> The Communication among ESCOM members should be improved. The proposals of Donors should be taken as opinions. It will base on constitution.

 

ESCOM MEMBERS ELECTION:

 

> Escom Members decided to hold election and the present executive member can stand for election. It was agree that the December meeting will include the election of Executive Committee Members. Constitutionally the Excom have to done annually. That all members will be informed by SMSD on Executive Meeting Committee elections. Secretary of AFCONET Steven Milambo will send SMS to all members.

 

CONSTITUTION:

 

> Leaders observed that the constitution miss some potential items like role of leaders and separation of power. Therefore it was agreed that the constitution should be reviled and necessary amendments should be done. And on December meeting the proposal for constitution review task force should be formed and in January will be constitutional amendment meeting.

 

 

ANNUAL PLAN:

 

> The committee decided to develop annual plan for the network and annual budget based on activities. Also decided to develop annual financial & narrative report. Auditing of Accounts and certified audited accounts.

 

All Organizations should send their plan on how they will spend money from Argentarian Foundation

 

The December meeting is a planning meeting.

 

ORGANIZATION ACCOUNT: BANK PROCESS

 

> There was a problem in opening a Bank Account from Barclays. So leaders decided to open account at CRDB Bank. There was a problem with Jacka’s ID and already resolved. The opening process proceeds at CRDB bank.

 

AOBs

 

The next meetings will be circulating in ESCOM members’ office as agreed by ESCOM.

 

Prepared by   Approved by

 

Steven Milambo  Jacka Mwambi

Secretary Chairperson